Legal GiGZ – Website Terms and Conditions

1. Introduction

1.1 These Terms and Conditions (“Terms”) set out the basis on which you may access and use the Legal GiGZ website and related services (the “Site”).

1.2 Legal GiGZ is a trading style of Big Yellow Penguin Ltd (“we”, “us”, “our”). Legal GiGZ is a global online directory of in-person legal conferences and related services for the business of law and running law firms.

1.3 By accessing, browsing or using the Site, or by clicking “I agree” (or similar) where indicated, you agree to be bound by these Terms. If you do not accept these Terms, you must not use the Site.

1.4 These Terms are intended for business users only. By using the Site, you confirm that you are acting in the course of your trade, business, craft or profession.

2. About us

2.1 The Site is operated by Big Yellow Penguin Ltd, trading as Legal GiGZ.

2.2 Our details are:

(a) Company name: Big Yellow Penguin Ltd

(b) Trading name: Legal GiGZ

(c) Registered in: England and Wales

(d) Company number: No: 13671323

(e) Registered office: Parkside House, Tithe Lane, Banbury, Oxon, OX15 0PU, UK

2.3 You can contact us via the contact details published on the Site. www.legalgigz.com or www.bigyellowpenguin.co.uk

3. Definitions

In these Terms:

3.1 “User” means any person or organisation that accesses or uses the Site in any way (including Organisers, Suppliers, Speakers, CPD Providers, Law Firm Networks and lawyers/law firm staff using the Site to find events or services).

3.2 “Organiser” means any User who lists on the Site an in-person or hybrid legal event or conference.

3.3 “Supplier” means any User who lists on the Site a product or service relevant to the legal sector (including exhibitors, vendors and service providers).

3.4 “Speaker” means any User who lists themselves or their organisation on the Site as a speaker, presenter or panellist.

3.5 “CPD Provider” means any User who lists on the Site training or continuing professional development services for legal professionals.

3.6 “Law Firm Network” means any User who lists on the Site a network, alliance or association of law firms.

3.7 “Listing” means any event, conference, profile, product, service, promotion or other entry that is created, submitted or maintained on the Site by a User (including free listings and paid promotional options).

3.8 “Spotlight Listing” means a paid Listing or promotional option which is given enhanced prominence or additional features on the Site (for example, highlighted placement, feature blocks or “featured” ribbons).

3.9 “Bespoke Promotion” means any customised, paid promotional package or campaign agreed between us and a User (for example, tailored banner campaigns, email features, social media activity or similar).

3.10 “User Content” means any information, text, images, logos, links, descriptions, documents or other materials submitted, uploaded or otherwise provided to the Site by a User, including within any Listing.

3.11 “Platform Content” means all content made available by us on the Site, including our branding, layout, design, database of events and suppliers, text, graphics and software, but excluding User Content.

3.12 “Services” means the directory and related services we provide through the Site, including hosting, displaying and promoting Listings, and providing search and filtering tools.

4. Scope of the Site and our role

4.1 The Site is an online directory. We do not organise, run, host or manage the events or services listed on the Site.

4.2 We do not become a party to any contract between:

(a) an Organiser and an attendee;

(b) a Supplier and its customer;

(c) a Speaker and an Organiser;

(d) a CPD Provider and its clients; or

(e) a Law Firm Network and its member firms or prospective members.

4.3 We do not act as an agent, principal, partner, joint venture or employer of any Organiser, Supplier, Speaker, CPD Provider, Law Firm Network or other User.

4.4 The information shown in Listings is provided by Users and is not independently verified by us. We do not guarantee that any Listing is accurate, complete, up-to-date or suitable for your needs.

5. Access to the Site

5.1 Access to the Site is provided on an “as is” and “as available” basis. We do not guarantee that the Site, or any content on it, will always be available or be uninterrupted.

5.2 We may suspend, withdraw, restrict or change all or any part of the Site at any time without notice, including for maintenance, upgrades or business reasons.

5.3 You are responsible for making all arrangements necessary for you to access the Site and for ensuring that all persons who access the Site through your internet connection are aware of, and comply with, these Terms.

6. Account registration

6.1 Certain features of the Site (including creating or managing Listings) may require you to register for an account.

6.2 When you register:

(a) you must provide accurate, current and complete information;

(b) you must promptly update your information if it changes; and

(c) you confirm that you have authority to bind the organisation you represent.

6.3 You are responsible for keeping your login details confidential and for all activity that occurs under your account. You must not share your login details with any unauthorised person.

6.4 You must notify us immediately if you believe your account has been compromised.

7. Acceptable use

7.1 You must use the Site only for lawful purposes and in a manner that is consistent with these Terms.

7.2 You must not:

(a) use the Site in any way that breaches any applicable law or regulation;

(b) use the Site in any way that is unlawful, fraudulent, misleading or harmful, or has any unlawful, fraudulent, misleading or harmful purpose or effect;

(c) misrepresent your identity or your connection with any person or organisation;

(d) impersonate any other person or entity or falsely state or otherwise misrepresent your affiliation with a person or entity;

(e) attempt to gain unauthorised access to the Site, our systems, or any server, computer or database connected to the Site;

(f) introduce any viruses, trojans, worms, logic bombs or other material that is malicious or technologically harmful;

(g) use the Site to send unsolicited marketing communications (spam) to other Users; or

(h) interfere with, damage or disrupt any part of the Site or the Services.

8. Data scraping and automated access

8.1 You must not, without our prior written consent:

(a) use any robot, spider, scraper, crawler, data mining tool, automated process or other means to access, copy, index, harvest or otherwise collect data or content from the Site;

(b) build or populate any database, directory or other product or service (whether or not for commercial use) by systematically downloading, copying or otherwise extracting any Platform Content or User Content from the Site; or

(c) frame, mirror or reproduce any part of the Site on any other website.

8.2 Standard indexing by general-purpose public search engines in accordance with our robots.txt file is permitted.

9. Listings and content rules

9.1 If you create or manage a Listing, you are responsible for ensuring that the Listing and all related User Content:

(a) is accurate, complete and not misleading;

(b) is kept up-to-date (for example, changes of dates, venue, speakers, pricing or cancellation of events);

(c) complies with all applicable laws and regulations, including advertising, consumer and competition laws;

(d) complies with any industry or regulatory rules relevant to your activities (for example, professional conduct rules applicable to lawyers or law firms); and

(e) does not infringe the rights (including intellectual property, confidentiality and privacy rights) of any third party.

9.2 You must not submit or include in any Listing any User Content that:

(a) is unlawful, defamatory, obscene, offensive, hateful, discriminatory or otherwise objectionable;

(b) contains personal data of third parties without appropriate consent and legal basis;

(c) contains spam, chain letters or pyramid schemes;

(d) promotes illegal activities or breaches any applicable codes or regulations; or

(e) includes any viruses or other harmful code.

9.3 We may (but are not obliged to) review, edit, refuse, remove or disable access to any Listing or User Content at our sole discretion, including where we reasonably believe that it breaches these Terms or may expose us or any User to legal or reputational risk.

9.4 Removal or suspension of a Listing does not entitle you to any refund of fees already paid, except where we expressly agree otherwise.

10. Your licence to us (User Content)

10.1 You retain ownership of your User Content.

10.2 By submitting User Content to the Site, you grant us a worldwide, non-exclusive, royalty-free licence (with the right to sub-licence) to use, host, store, reproduce, modify, adapt, publish, translate, distribute, display and make your User Content available on or through the Site and in our marketing (including email and social media) for the purpose of operating, promoting and improving the Site and the Services.

10.3 You confirm that you have all rights, consents and permissions necessary to grant the licence in clause 10.2 and that our use of your User Content in accordance with these Terms will not infringe any third party rights.

11. Our intellectual property

11.1 We (or our licensors) own all intellectual property rights in the Site and the Platform Content, including:

(a) the Legal GiGZ and Big Yellow Penguin names, logos and branding;

(b) the Site design, layout and look and feel;

(c) the underlying database of events and suppliers, and related data structures;

(d) text, graphics, images and software on the Site (other than User Content).

11.2 Except as expressly permitted by these Terms, you must not:

(a) reproduce, distribute, transmit, display, sell, licence or otherwise exploit any Platform Content;

(b) modify or create derivative works based on the Site or the Platform Content; or

(c) remove or alter any copyright, trade mark or other proprietary notices.

11.3 You may use the Site and view, download and print Platform Content for your own internal business purposes only, and not for commercial resale, republication or the creation of a competing service.

12. Fees, payments, refunds and cancellations (paid services)

12.1 Many Listings on the Site are free. We also offer paid options, such as Spotlight Listings and Bespoke Promotions (together, “Paid Services”).

12.2 The description, duration and price of the Paid Services will be set out on the Site or in a separate written proposal agreed with you.

12.3 Unless otherwise stated:

(a) all fees are payable in advance;

(b) our fees are exclusive of VAT or any other applicable sales tax, which will be added at the prevailing rate; and

(c) payment must be made by the methods specified on the Site or in our invoice.

12.4 Your Paid Services will commence only once we have received full payment (or, if agreed, a valid purchase order and satisfactory credit arrangements).

12.5 Except to the extent required by law, or expressly stated otherwise in writing:

(a) all fees for Paid Services are non-refundable once the relevant campaign, Listing or promotion has gone live or has been materially prepared by us for publication; and

(b) if we suspend or remove a Listing because of your breach of these Terms, you are not entitled to a refund.

12.6 We may change our fees and Paid Service offerings at any time. Changes will not affect Paid Services that you have already purchased, but will apply to any future purchases.

12.7 You are responsible for any charges, fees or taxes imposed by your bank, card issuer or payment provider.

13. Third-party links and relationships

13.1 The Site contains links to third-party websites and resources, including Organisers’ event pages, Suppliers’ websites, Speakers’ websites and other external resources.

13.2 These links are provided for information only. We have no control over, and are not responsible for, the content, security, policies or practices of third-party websites or services.

13.3 The inclusion of a Listing or a link on the Site does not amount to an endorsement, recommendation or approval by us of any event, product, service, organisation or individual.

13.4 Any dealings you have with third parties (including Organisers, Suppliers, Speakers, CPD Providers and Law Firm Networks) are solely between you and them. You are responsible for making your own checks and enquiries before entering into any contract or attending any event.

14. Disclaimers

14.1 While we aim to maintain a high-quality directory, we do not warrant or guarantee that:

(a) any Listing is accurate, complete, up-to-date or free from error;

(b) any event will take place as described, or at all;

(c) any Supplier, Speaker, CPD Provider or Law Firm Network is suitable for your purposes or will perform as expected; or

(d) the Site or Services will meet your requirements or be available at all times.

14.2 Event details, venues, dates, speakers, pricing and availability may change, and events may be postponed or cancelled by Organisers at short notice. You must:

(a) check the Organiser’s own website or communications for the latest information; and

(b) confirm all details with the Organiser before booking travel or accommodation.

14.3 We are not responsible for:

(a) any act or omission of an Organiser, Supplier, Speaker, CPD Provider, Law Firm Network or other User (including errors or omissions in their Listings or their performance of any contract with you);

(b) any travel, accommodation or other arrangements you make in connection with an event; or

(c) any decision you make, or any action you take or fail to take, based on information obtained from the Site.

14.4 The Site and Services are not intended to, and do not, provide legal, financial, tax or other professional advice. You should obtain your own independent advice before relying on any information from the Site.

15. Indemnities

15.1 Each Organiser, Supplier, Speaker, CPD Provider, Law Firm Network and any other User who submits User Content or creates a Listing (each a “Contributor”) agrees to indemnify us and hold us harmless from and against any and all claims, demands, actions, proceedings, losses, liabilities, damages, costs and expenses (including reasonable legal fees) arising out of or in connection with:

(a) their Listings or User Content (including any allegation that such content is inaccurate, misleading, unlawful or infringes any third-party rights);

(b) any event, product or service they organise, provide or promote (including any allegation of breach of contract, negligence, misrepresentation or regulatory non-compliance);

(c) any breach by them of these Terms; and

(d) their misuse of the Site or Services.

15.2 This indemnity applies to claims brought by any third party and to regulatory or professional body investigations or actions, to the extent permitted by law.

16. Limitation of liability

16.1 Nothing in these Terms excludes or limits our liability for:

(a) death or personal injury caused by our negligence;

(b) fraud or fraudulent misrepresentation; or

(c) any other liability that cannot be excluded or limited under English law.

16.2 Subject to clause 16.1, to the fullest extent permitted by law:

(a) we exclude all implied conditions, warranties, representations or other terms that may otherwise apply to the Site or Services; and

(b) the Site and Services are provided on an “as is” and “as available” basis.

16.3 Subject to clause 16.1, we will not be liable to you (whether in contract, tort (including negligence), misrepresentation, restitution or otherwise) for any:

(a) loss of profit, revenue, sales or business;

(b) loss of contracts or opportunities;

(c) loss of anticipated savings;

(d) loss of or damage to goodwill or reputation;

(e) loss of or corruption of data or information; or

(f) any indirect or consequential loss or damage,

in each case arising out of or in connection with these Terms, the Site or the Services.

16.4 Subject to clauses 16.1–16.3, our total aggregate liability to you for all claims arising out of or in connection with these Terms, the Site and the Services (whether in contract, tort (including negligence), misrepresentation, restitution or otherwise) will be limited to the greater of:

(a) the total fees you have paid to us in the 12 months preceding the event giving rise to the claim; and

(b) £1,000.

16.5 You agree that the limitations and exclusions of liability in this clause 16 are reasonable given the nature of the Site, that access to the Site is largely provided without charge, and that we have no direct involvement in the events or services listed.

17. Suspension and termination

17.1 We may suspend or terminate your access to the Site, and/or remove or disable any Listing, at any time if:

(a) you materially or repeatedly breach these Terms;

(b) we reasonably believe that your use of the Site may expose us or any User to legal, regulatory or reputational risk; or

(c) we cease to provide the Site or the relevant Services.

17.2 We will usually try to give you prior notice of suspension or termination where reasonably practicable, but we are not obliged to do so.

17.3 You may stop using the Site and request closure of your account at any time by contacting us.

17.4 Termination of your account or removal of a Listing does not affect:

(a) any rights or obligations that have accrued up to the date of termination; or

(b) any provisions of these Terms which are intended to continue in force after termination, including clauses 10–16, 18–21.

18. Changes to the Site and these Terms

18.1 We may update and change the Site from time to time, including by adding, removing or altering features, Listings categories or Paid Services.

18.2 We may amend these Terms from time to time. The updated Terms will be posted on the Site with a revised “last updated” date.

18.3 For Users who have purchased a Paid Service, we will not make changes to these Terms that materially disadvantage you during the period of that Paid Service without giving you notice. If you do not agree to a material change, you may cancel the affected Paid Service, and we will refund any unused portion of the fee you have paid for that specific Paid Service.

18.4 For all other Users, your continued use of the Site after the updated Terms have been posted will constitute your acceptance of the changes. If you do not agree to the updated Terms, you should stop using the Site.

19. Privacy and data protection

19.1 We will handle personal data in accordance with applicable data protection laws and our Privacy Policy, which is available on the Site.

19.2 You must ensure that any personal data you provide to us or include in a Listing is provided lawfully and that, where required, you have obtained all necessary consents and provided all necessary notices.

19.3 If you act as a controller of personal data obtained through the Site (for example, attendee lists you gather via your own registration systems), you are solely responsible for complying with data protection laws in respect of that data.

20. Complaints, negotiation and mediation

20.1 If you have any complaint or dispute with us in connection with the Site or these Terms, you should first contact us using the details on the Site, setting out all relevant information.

20.2 We and you will use good faith efforts to resolve the dispute through informal negotiation within 30 days of the complaint being raised.

20.3 If the dispute is not resolved within that 30-day period, either party may propose that the dispute be referred to mediation. If we and you agree to mediate:

(a) the mediation will take place in England;

(b) the mediator will be appointed by agreement between us, or failing agreement, by a reputable mediation provider (such as CEDR) on the application of either party; and

(c) the costs of the mediator will be shared equally, with each party bearing its own other costs.

20.4 Neither party may commence court proceedings against the other in relation to any dispute arising out of or in connection with these Terms until it has attempted to resolve the dispute by negotiation and (if agreed) mediation, provided that:

(a) nothing in this clause prevents either party from seeking urgent injunctive or other interim relief from the courts; and

(b) the time limits for bringing claims are not extended by these negotiation and mediation steps.

21. Governing law and jurisdiction

21.1 These Terms, and any dispute or claim arising out of or in connection with them or their subject matter or formation (including non-contractual disputes or claims), are governed by and construed in accordance with the laws of England and Wales.

21.2 The courts of England and Wales will have exclusive jurisdiction to settle any such dispute or claim, subject to clause 20 (negotiation and mediation).

22. General

22.1 Entire agreement

These Terms, together with any documents referred to in them (such as any specific written proposal for Bespoke Promotions), set out the entire agreement between you and us in relation to your use of the Site and the Services, and supersede any prior agreements or understandings.

22.2 No reliance

You acknowledge that you have not relied on any statement, representation or warranty not expressly set out in these Terms.

22.3 No partnership or agency

Nothing in these Terms is intended to or shall operate to create a partnership, joint venture, employment or agency relationship between you and us.

22.4 Assignment

You may not assign, transfer or subcontract any of your rights or obligations under these Terms without our prior written consent. We may assign or transfer our rights and obligations under these Terms in connection with a business transfer or group reorganisation.

22.5 Severance

If any provision of these Terms is found by a court or other competent authority to be invalid, unlawful or unenforceable, that provision shall be treated as deleted, but this shall not affect the validity and enforceability of the remaining provisions.

22.6 Waiver

No failure or delay by us in exercising any right or remedy under these Terms shall constitute a waiver of that or any other right or remedy.

22.7 Third-party rights

Except as expressly stated otherwise, a person who is not a party to these Terms has no right to enforce any of their terms under the Contracts (Rights of Third Parties) Act 1999.

Last updated: 08.12.2025